Records may be requested by the parent/legal guardian or eligible student.   An 'eligible' student is defined by federal law as a student who has reached the age of 18 or is attending a post secondary educational institution.  Records will not be released to parents of eligible students without the student's signed consent.  If the eligible student has been claimed as a dependent on the parent or guardian's federal tax return for the previous year, a Declaration of Dependency Status Form must be completed and submitted along with the request and any applicable fees.  Requests can be mailed, faxed, emailed, or submitted in person.

Transcripts

An official and unofficial transcript are the same document; however, the official transcript has a raised seal and a signature of a school official and is sealed in an envelope for authentication and shouldn't be opened or copied by the student.  Colleges and Government agencies generally require an official transcript. Official transcripts cannot be emailed or faxed.  An unofficial transcript is a simply a copy of a transcript.  To request transcripts of a student not currently enrolled in Poudre School District, download and complete the Request for Student Transcripts/Records form. (Click here to see the fee schedule.)  Note official transcript requests will not be processed without both the signed request form and the $3.00 fee for each official copy request.  We accept cash, checks or money orders made payable to Poudre School District, or you may fill out a request to charge your credit card - click here for the credit card form.  Requests may be emailed to psdrecords@psdschools.org, faxed to 970-490-3003, sent US Mail or presented in person.  Our contact information can be found on the Records and Transcripts main page.  To request transcripts of a student currently enrolled in Poudre School District, please contact the current school.

Immunization Records or other Academic Records

Download and complete the Request for Student Transcripts/Records form to request records of a student not currently enrolled in Poudre School District. (Click here to see the fee schedule.) We accept cash, checks or money orders made payable to Poudre School District, or you may fill out a request to charge your credit card - click here for the credit card form.  Please note the request can be mailed, emailed, faxed or presented in person.  Our contact information can be found on the Records and Transcripts main page.  To request records of a student currently enrolled in Poudre School District, please contact the current school.

Education Verification

We do not respond to Education Verification requests over the phone.  If you are conducting a background check on a former PSD student, please email (psdrecords@psdschools.org), fax (970-490-3003) or mail the request, along with the person's signed release, to the Records Center.  Please note the request can be mailed, emailed, faxed or presented in person.  Additional contact information and directions can be found on the Records and Transcripts main page.   (Click here to see the fee schedule.)  Education verifications are processed within three business days. We are often unable to complete a request to verify education for the following reasons:

• The information on the request is not legible.
• The name submitted on the background check authorization is not the same name recorded at the time of attendance at PSD. Please make sure all aliases and maiden names are included with your request, along with a date of birth.

Special Education Records

Unless the parent/guardian is otherwise advised, a student's special education records will be destroyed according to Colorado State Archives guidelines five years after the student moves to another school district, graduates, or otherwise stops receiving special education services from Poudre School District.  In order to receive notices from the District during this five year period, the parent/guardian must keep their address on file with the District current.  The parent/guardian or student may request to review or obtain a copy of the records at the PSD Records Center.

   For students/parents/guardians:

We recommend that anyone seeking copies of their student's special education file review the file first to avoid unnecessary copying and to save everyone time. To schedule an appointment to review a file, contact the Records Center at 970-490-3142 or psdrecords@psdschools.org. You will need to bring a picture ID with you at the time of your appointment.

To obtain a copy of a special education file, we must receive a complete and legible request that is signed by the parent/legal guardian or eligible student. An 'eligible' student is defined by federal law as a student who has reached the age of 18 or is attending a post secondary educational institution.  Records will not be released to parents of eligible students without the student's signed consent.  If the eligible student has been claimed as a dependent on the parent or guardian's federal tax return for the previous year, a Declaration of Dependency Status Form must be completed and submitted along with the request and include any applicable fees. Please note the request can be mailed, emailed, faxed or presented in person.  (Additional contact information and directions can be found on the Records and Transcripts main page.)    Click here to download and complete the Request for Special Education Records form or see the fee schedule.  The request must include the following information:

• Student's full legal name
• Student's date of birth
• Name and relationship of person requesting copies
• Reason for requesting the copies
• Which documents are being requested
• Statement indicating that there is no legal action against you that prohibits your rights to the records
• Your signature and date
• Mailing address, Email address or Fax # the copies should be sent to or
• Date the copies will be picked up. (Please allow a minimum of 24 hours notice.) A valid picture ID must be presented at the time the records are picked up.

Please note the request can be mailed, emailed, faxed or presented in person.  (Additional contact information and directions can be found on the Records and Transcripts main page.  

   For schools/outside agencies:

Do not request special education records directly from Poudre School District schools.  Requests must be made through the PSD Records Department.  Requests can be emailed (preferred), faxed, mailed or picked up in person.  Please note the request can be mailed, emailed, faxed or presented in person.  (Additional contact information and directions can be found on the Records and Transcripts main page.)  Be sure your request form contains your agency, school or school district name, email,  fax, phone, mailing address and what specific records you are requesting.  School to school requests do not require a parent signature.  Outside agencies must include a signed release from the student over the age of 18 or from the parent/guardian if under the age of 18, along with your request. 

Active PSD Students

The PSD Records Center does not manage academic records for active PSD students. Records for active PSD students must be requested through the school the student is currently attending.

Requesting Records of K-12 Age Students Who Have
Transferred out of PSD

We must receive a legible request from the student's new school on their letterhead. This can be sent to us by email (preferred), fax or US Mail or presented in person.  Additional contact information and directions can be found on the Records and Transcripts main page. 

GED Records

GED records are not kept at the PSD Records Center. To request GED records, please contact:

GED Testing Center
201 East Colfax, Room 100
Denver, CO 80203

303-866-6613

ACT/SAT/AP/IB Records

On occasion, especially with older students, ACT, SAT, and AP and IB test scores are not in the student academic file. In order to determine if they are in your file or not, follow the instructions on how to request records. After receipt of your request, we will contact you if those records are not in your file. If that is the case, you will need to contact the appropriate agency directly to request your test scores.

• ACT Scores 319-337-1313 or www.act.org
• SAT Scores 609-771-7600 or 800-728-7267
• AP Scores (Current Year) 888-308-0013
• AP Scores (Past Years) 888-225-5427
• IB Scores 212-696-4464

You will need to refer to the following school codes when requesting your scores:

• Rocky Mountain High School: 0606588
• Fort Collins High School: 060590
• Fossil Ridge High School: 060606
• Poudre High School: 060587
• Centennial High School: 060584

Diplomas

The PSD Records Center does not have copies of diplomas nor do we submit requests for duplicate diplomas. If you are in need of proof of your high school graduation, please submit a request for a transcript.

Records Holdings

The department that created the record and authorized storage of the record is the owner of the record. Therefore, if you would like access to that record, you will need to contact that department. To make historical inquires, please make an appointment to search our records by calling 970-490-3142. Due to heavy workload, we are unable to conduct searches for historical records. We will, however, pull records associated with your inquiry in anticipation of your scheduled visited.

Alumni

To update your current information in our alumni student database, contact the Records Center at 970-490-3142 or email your change of name/address to psdrecords@psdchools.org.

If you are planning a reunion and would like a class roster please send a signed request to the Records Center and include the graduation year and school, along with your contact information.  Click here for our contact information.  Please keep in mind that the information you will receive is the most current information that we have on file and may or may not be up to date.