Facility Rental

Building Rental and Facility Use Process

If you're interested in renting or using a PSD building/facility, please review the following district policies:

Steps / guidelines for using a PSD facility

1. Download/save the the applicable Facility Use Request Form (listed below), fill out, and submit to the Customer Support Center at csc@psdschools.org.

In-district request forms should only be used for district departments or schools going to other PSD locations throughout the district. All others MUST use community request forms.

For best results, download the form then complete the information. In browser file saving may not be supported.

2. Allow a minimum of ten (10) business days for processing. Please note processing times may be longer during peak scheduling times.

Reservations will be booked on a first come first serve basis pending insurance approval.
- All school year reservations (August 1 - May 31) can be submitted April 1 at midnight and will be booked beginning July 1.
- All summer reservations (June 1 - July 31) can be submitted January 1 at midnight and will be booked beginning April 1.

3. Upon approval you will receive an Event Detail Report in addition to an Acknowledgment of Receipt

The Acknowledgement of Receipt MUST be signed and returned to the Customer Support Center before the first event.
When the Acknowledgement of Receipt is received, a Facility Use Permit will be issued by the Customer Support Center. Due to security concerns, the Facility Use Permit must be brought to the site during the event. The site custodian may not allow access to the school if the Facility Use Permit is not presented.

4. Please note, event fees will be assessed if notice of cancellation is not received via email, a minimum of two days prior to the event.

5. Invoices will be issued at the end of each month in accordance with the district's Facility Use Fee Schedule.

Facility Rental Fee Schedule (effective July 1, 2026)

Facility Use Insurance Requirements

Community users shall furnish the District with proof of General Liability Insurance written on an “occurrence” basis with limits of no less than $1,000,000 per occurrence and $2,000,000 aggregate. A current Certificate of Insurance shall include the District, its elected officials, employees, agents, and volunteers as additional insureds or covered as an additional insureds by way of a blanket endorsement.

The Certificate Holder must be listed as:

Poudre School District
2407 LaPorte Avenue, Fort Collins, CO 80521

The specific location being rented may be included in the description section of the Certificate of Insurance but should not be listed as the Certificate Holder.

Memorandums of Insurance will not be accepted.

Once a Certificate of Insurance is submitted, the District’s Risk Management department will verify the requirements have been met prior to the Customer Support Center issuing a Facility Use Permit.

Facility Non-Use Days

Per district policy KF - Use of District Facilities, District facilities shall not be scheduled for activities or events by district or community users on days designated as paid holidays for district employees or on the weekends immediately preceding or following paid holidays.

Non-Use Days Calendar

Authorized Support Organizations

Organizations wishing to apply for Authorized Support Organization status must complete the district's Authorized Support Organization Application and provide all applicable documentation. Additional information can be found in the guidelines and application form below:

Community Use of Tracks and Tennis Courts

Community members wishing to use district tennis courts for personal use may purchase a key from the Customer Support Center. Remittance for the key must be exact cash or check only.

District tracks (excluding TMHS and RMHS) are open for public use free of charge. Please be aware of District events and field reservations which take priority over community track use.

Contact Information

CSC Information / Building Rental / Facility Use
970.490.3333 | csc@psdschools.org